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Logistics Check-list

LOGISTICS CHECK-LIST

Draw up a full schedule and detailed time-table. To do this knowing lead times and times of production, and any early bird offer that can save you money are important and will involve a bit of research. Here are some things to consider.

 

  • Know what equipment the venue provides.

 

  • Be clear about your power and wifi connections and AV requirements.

 

  • Your design brief - you will have spent time on arriving at your goals, objectives and story/message. How well you communicate this to your design team is possibly the most important thing you do. Just remember Chinese Whispers... So have references and examples to hand when you brief your designers - convey what you are trying to achieve in great detail, and the full scope of your ambition for the exhibition - and then let them come up with the ideas!

 

  • Choose your suppliers with care - make sure these are people who understand the importance of exhibiting and have experience and specialist knowledge you can rely on heavily.
    • Printing and Display Company
    • Construction Company
    • Promotional Products Company
    • Freight and Transport Carrier
    • AV Team

 

  • Reservations: transport, accommodation, car-hire, airline tickets

 

  • Know the show delivery or warehousing procedures

 

 

  • Have a personal took kit that you take with you - for maintenance during the show

 

  • If you are setting up yourself then make sure that you have left plenty of time and have all the instructions with you. Plan a smooth get in and get out and recycling processes for all your materials

 

  • You will need planning meetings with your various suppliers - possibly a dedicated co-ordinator depending on the scale and complexity of your exhibition

 

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  • Do you need security when you are setting up? Set up storage areas and counters first to avoid theft

 

  • Plan and your follow up campaign

 

Posted on February 14th 2009

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